Educational guides on how workplace documents fit together — which document is typically completed before another, what is used alongside it and what follows. Connected to workplace forms, checklists and registers. Informational only — not legal advice; employers remain responsible for required documents and compliance.
What a fire door inspection workflow is
A fire door inspection workflow is the chain of documents an employer uses to keep fire doors working — checking gaps, seals, closers, hinges and that doors are not wedged open. It links the fire risk assessment, the door register, the routine and periodic inspections, the fire log book record and the defect or repair action.
This page is an educational overview of how those documents typically connect. It does not set inspection intervals — the employer (or responsible person) is responsible for keeping fire doors effective, informed by the fire risk assessment and the applicable law.
Why these documents connect
A fire door only holds back fire and smoke if it closes properly and is not propped open, and these things drift over time. The fire risk assessment decides where fire doors matter; the register lists each door; routine checks catch wedged-open doors and obvious faults; and a periodic inspection looks at gaps, seals and hardware. A faulty door drives repair.
Connecting the documents means a damaged closer, a missing seal or a propped door is caught and corrected rather than failing when a fire starts.
The typical sequence
- Required before: a fire risk assessment and a fire door register define which doors matter.
- Used with: routine checks catch wedged or obviously faulty doors.
- Completed after: a periodic inspection checks gaps, seals and hardware, recorded in the fire log book.
- Escalation: a faulty door drives repair and a record.
- These are example steps only — adapt the sequence to your premises and the applicable law.
When the chain runs
The chain runs through routine checks for wedged or faulty doors and on the periodic inspection cycle for gaps, seals and hardware.
It also runs when a door is damaged or a closer or seal is reported as not working.
Who owns each step
- The employer (or responsible person) owns fire doors and the log book.
- A nominated person carries out routine checks.
- A competent person carries out the periodic inspection.
- A supervisor ensures faulty doors are repaired.
Common mistakes
- Fire doors wedged or propped open.
- Damaged seals, closers or hinges left unrepaired.
- No register, so doors are missed.
- Routine checks but never a closer look at gaps and seals.
- No record in the fire log book.
Records & retention (high level)
Employers generally keep the door register and inspection records for as long as the premises are in use and for a period afterwards, in line with their obligations and data-protection duties, usually within the fire log book.
This page does not state a required period or interval — confirm both with the applicable law and the official authority.
Sharing the workflow as a PDF
Door registers and inspection records are commonly stored as PDFs, often with the fire log book, so the history stays together and can be shared or inspected. Exporting to PDF supports the record; it does not make the inspection official or guarantee compliance.
Employer notes
- Base which doors you check on the fire risk assessment.
- Keep fire doors unobstructed and never wedged open.
- Run routine and periodic inspections.
- Repair faulty doors and record it in the log book.
Worker notes
- Never wedge or prop a fire door open.
- Report damaged closers, seals or hinges.
- Do not obstruct a fire door’s swing or the escape route.
- Let a fire door close fully behind you.
Country considerations
Fire door duties, inspection practice and the official authority vary by country. This page is high-level and general — it is not a statement of any country’s law and not a guarantee that a process or form is valid anywhere.
Always confirm the current requirements with the official authority for your country and a qualified professional.
Who is responsible
The employer or responsible person is responsible for keeping fire doors effective, and for compliance. This page is an educational overview with a template example; it does not set intervals, does not make a workplace compliant and does not transfer responsibility.
Export, edit and share documents
The documents, policies and templates this involves can be exported, edited, signed, stored and shared as PDFs with the HELPERG PDF Editor.
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