Fire Door Inspection Form

An educational library of workplace documents — purpose, who completes them, when they are used, typical fields, common mistakes and how they connect. Linked to workplace safety, workplace training, occupations, industries and employment documents. Informational only — template examples, not legal advice or official documents; employers remain responsible and using a document does not guarantee compliance.

What a fire door inspection form is

A fire door inspection form is used to record routine checks that fire doors are in good condition and will perform their function — closing fully into the frame, with correct seals, gaps, hardware and signage.

This is an educational overview with a simplified example. It is not an official template; detailed fire door inspections may be a competent-person task, and the employer decides the regime as part of fire safety arrangements.

Purpose

• Confirm the door closes fully into the frame and latches.
• Check seals, gaps, hinges, glazing and self-closing devices.
• Confirm signage is present and the door is not wedged open.
• Record the check and flag faults for repair.

Who completes it

• A responsible person for routine checks.
• A competent person for more detailed periodic inspections.
• Faults are reported so repairs can be arranged.
• The employer decides who carries out checks and inspections.

When it is used

• On a regular cycle for routine checks.
• After alterations to doors, hardware or the building.
• When a fault or damage is reported.

Typical fields

• Door reference or location and date.
• Closes fully and latches; gaps and seals correct.
• Hinges, glazing, self-closer and hardware sound.
• Signage present; door not wedged or obstructed.
• Faults found and action taken, with sign-off.
• Example items only — adapt to the doors installed.

Common mistakes

• Wedging fire doors open or disabling self-closers.
• Ignoring damaged seals, large gaps or failed latching.
• Fitting unsuitable hardware or signage.
• Recording the check but not repairing faults.

Document workflow

Fire door checks support the fire safety arrangements that flow from the fire risk assessment, and they sit alongside emergency lighting and extinguisher checks. A fault triggers a repair; building alterations may require a review of the doors and the assessment.

See the related documents below for what is commonly used with and completed after a fire door inspection.

Retention (high level)

Check records are typically retained for a period defined by the employer and any applicable rules, alongside repair records. This page does not state a required period — confirm with the applicable law and the official authority.

Completing and sharing as a PDF

Checks are commonly recorded and stored as PDFs with the fire safety records. Exporting to PDF supports the record; it does not make the check official or guarantee compliance.

Employer checklist

• Arrange routine checks and competent periodic inspections.
• Keep fire doors unobstructed and never wedged open.
• Repair faults promptly and re-check.
• Keep fire door check and repair records together.

Worker notes

• Never wedge a fire door open or disable its closer.
• Report a door that does not close or latch properly.
• Keep doorways and escape routes clear.

Country considerations

Requirements for fire doors, inspection and record-keeping vary by country, and the official authority differs. This page is general and high-level — not a statement of any country’s law and not a guarantee of validity.

Confirm current requirements with the official authority for your country and a qualified professional.

Who is responsible

The employer or responsible person is responsible for fire safety arrangements, fire doors, inspection and compliance. This page is an educational overview with a template example; it does not make any door compliant and does not transfer responsibility.