An educational library of workplace documents — purpose, who completes them, when they are used, typical fields, common mistakes and how they connect. Linked to workplace safety, workplace training, occupations, industries and employment documents. Informational only — template examples, not legal advice or official documents; employers remain responsible and using a document does not guarantee compliance.
What a fire door inspection record is
A fire door inspection record is a routine check that fire doors are doing their job — closing fully into the frame, with intact seals, working closers, sound glazing and clear signage, and not wedged or propped open.
This page is an educational overview with a simplified example of what such a record usually contains. It is not an official template, not jurisdiction-specific and not legal advice — the employer decides the inspection regime.
Purpose
- Confirm fire doors close fully and self-close.
- Check seals, closers, glazing and signage.
- Spot doors that are damaged, wedged or propped.
- Record that the routine check was carried out.
Who completes it
- A nominated person carrying out the routine check.
- Issues reported to facilities or a contractor.
- The employer decides who checks and how often.
- Detailed inspections may need a competent specialist.
When it is used
- On the routine check schedule set by the employer.
- After damage or building work near a door.
- When a door is found wedged or not closing.
- Alongside the wider fire safety checks.
Typical fields
- Door location and reference.
- Closes fully and self-closes into the frame.
- Seals, closer, hinges, glazing and signage.
- Wedged, propped or damaged — and action taken.
- Date and sign-off.
- Example fields only — adapt them to your doors and the applicable law.
Common mistakes
- Ignoring doors that are routinely wedged open.
- Checking only some doors and never the rest.
- Noting a faulty closer but never fixing it.
- Treating cosmetic damage as harmless without checking function.
Document workflow
A fire door inspection record feeds the fire safety log book and supports the protected escape routes in the emergency evacuation plan. Issues found may trigger repairs and feature in warden rounds.
See the related documents below for what is commonly used with a fire door inspection record.
Retention (high level)
Inspection records are typically retained for a period set by the employer, often within the fire safety log book, so a history can be shown. This page does not state a period — confirm with the applicable law and the official authority.
Completing and sharing as a PDF
Fire door inspection records are commonly completed and filed as PDFs with the fire records. Exporting to PDF supports the record; it does not make the check official or guarantee compliance.
Employer checklist
- Set a routine check schedule covering all fire doors.
- Make sure checkers know what good looks like.
- Stop doors being wedged or propped open.
- Ensure faults are repaired and recorded.
Worker notes
- Never wedge or prop a fire door open.
- Report doors that do not close or are damaged.
- Keep doorways and routes clear.
Country considerations
Expectations for fire doors and their inspection vary by country and type of premises, and the official authority differs. This page is general and high-level — not a statement of any country’s law and not a guarantee of validity.
Confirm current requirements with the official authority for your country and a qualified professional.
Who is responsible
The employer is responsible for ensuring fire doors are maintained and checked, and for compliance. This page is an educational overview with a template example; it does not determine your regime and does not transfer responsibility.
Export, edit and share documents
The documents, policies and templates this involves can be exported, edited, signed, stored and shared as PDFs with the HELPERG PDF Editor.
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