Compliance registers & logs
How do workplaces keep track of inspections, incidents, chemicals, equipment and maintenance over time? Each page explains a register or log — what it records, who maintains it, the typical columns and how it is generally kept. Informational only — template examples, not official documents or legal advice. A register documents that something happened; it does not by itself prove compliance, and employers remain responsible for accuracy and record-keeping.
What this covers
- What each register or log records, and who maintains it.
- The typical fields, and how a register is generally kept up to date.
- Retention at a high level — varies by jurisdiction; confirm with the official authority.
- Template examples only — a record is not proof of compliance; employers remain responsible.
Browse all 123 pages
Safety & incident registers
Safety and incident register/log examples.
Accident Register
An accident register is a running record of workplace accidents and injuries, with one row per event.
Open Register / logNear Miss Register
A near miss register records events that could have caused harm but did not, so the warning signs can be acted on before an accident happens.
Open Register / logHazard Register
A hazard register is a single list of the hazards identified across a workplace, with the controls that manage each one.
Open Register / logRisk Register
A risk register is a structured list of the risks an organisation or project is tracking, with an owner and the action being taken for each.
Open Register / logIncident Log
An incident log is a running record of incidents at work.
Open Register / logFirst Aid Log
A first aid log records the first aid given at work.
Open Register / logSafety Action Register
A safety action register tracks the safety actions a workplace has agreed to take, with an owner and a due date for each.
Open Register / logDangerous Occurrence Register
A dangerous occurrence register records specified dangerous events at work.
Open Register / logCorrective Action Register
A corrective action register tracks the actions taken to fix problems found through incidents, audits, inspections and non-conformances, through to verified completion.
Open Register / logFire Safety Register
A fire safety register brings together the fire-related records of a workplace.
Open Register / logPPE Issue Register
A PPE issue register records the personal protective equipment given to each worker.
Open Register / logInspection Register
An inspection register records the routine workplace inspections carried out.
Open Register / logPermit to Work Register
A permit to work register tracks the permits issued for high-risk work.
Open Register / logMaintenance Register
A maintenance register records the planned and reactive maintenance carried out on equipment and plant.
Open Register / logChemical Register
A chemical register lists the hazardous substances used or stored at a workplace, linked to their safety data sheets and assessments.
Open Register / logPlant & Equipment Register
A plant and equipment register lists the work equipment and plant a workplace owns or uses, linked to their inspection and maintenance records.
Open Register / logLadder Inspection Register
A ladder inspection register records the routine inspections of ladders and stepladders.
Open Register / logHarness Inspection Register
A harness inspection register records the inspections of fall-protection harnesses and lanyards.
Open Register / logLifting Equipment Register
A lifting equipment register lists the lifting gear and accessories at a workplace.
Open Register / logElectrical Test Register
An electrical test register records the testing of portable and fixed electrical equipment.
Open Register / logVehicle Defect Log
A vehicle defect log records defects found on workplace vehicles and what was done about them.
Open Register / logDriver Walkaround Check Log
A driver walkaround check log records the daily pre-use checks a driver makes around a vehicle before driving it.
Open Register / logManual Handling Assessment Register
A manual handling assessment register tracks the manual handling tasks that have been assessed, with the controls in place and any action outstanding.
Open Register / logNoise Exposure Register
A noise exposure register records where noisy tasks and areas have been assessed, the exposure judged and the controls in place.
Open Register / logVibration Exposure Register
A vibration exposure register records where tasks using vibrating tools or machinery have been assessed, the exposure judged and the controls in place.
Open Register / logHealth Surveillance Register
A health surveillance register tracks which workers are due or have had health checks linked to specific workplace exposures.
Open Register / logLone Worker Register
A lone worker register records who works alone, the tasks involved and the arrangements in place to keep them safe.
Open Register / logContractor Register
A contractor register records the contractors working on site, the work they do and the checks done before they start.
OpenEquipment, inspection & maintenance logs
Equipment, inspection and maintenance register/log examples.
Maintenance Log
A maintenance log records the servicing, repairs and routine maintenance carried out on a piece of equipment or asset over time.
Open Register / logEquipment Inspection Register
An equipment inspection register lists the items of equipment that need inspecting and records when each was checked, by whom and with what result.
Open Register / logCalibration Register
A calibration register tracks measuring and test equipment that needs calibrating, recording when each item was calibrated, by whom and when the next calibration is due.
Open Register / logPAT Testing Register
A PAT testing register records the in-service inspection and testing of portable electrical appliances, tracking which items were checked, the result and when the next check is due.
Open Register / logLadder Register
A ladder register lists the ladders and stepladders in use and records their inspections, condition and status.
Open Register / logFire Equipment Register
A fire equipment register lists fire safety equipment such as extinguishers, alarms, emergency lighting and fire doors, and tracks their checks, servicing and condition.
Open Register / logVehicle Maintenance Log
A vehicle maintenance log records the servicing, repairs and routine checks carried out on a vehicle or fleet over time.
Open Register / logPlant and Equipment Register
A plant and equipment register lists the plant, machinery and major equipment at a site, with key details and links to their inspection and maintenance records.
Open Register / logBreakdown Log
A breakdown log records unplanned equipment failures.
Open Register / logPreventive Maintenance Log
A preventive maintenance log records the planned, scheduled maintenance tasks carried out to keep equipment running before it fails.
Open Register / logMachinery Inspection Register
A machinery inspection register lists fixed and mobile machinery that needs regular inspection and records each check, its result and condition.
Open Register / logHarness and Lanyard Register
A harness and lanyard register lists fall-arrest harnesses, lanyards and connectors and records their inspections, condition and status.
Open Register / logScaffold Inspection Register
A scaffold inspection register records the inspections of scaffolds and similar access structures, noting their condition and any defects.
Open Register / logForklift Maintenance Log
A forklift maintenance log records the servicing, repairs and routine maintenance of a lift truck over time, separate from the operator’s pre-use checks.
Open Register / logEmergency Lighting Test Register
An emergency lighting test register records the testing of emergency lighting.
Open Register / logFire Alarm Test Log
A fire alarm test log records the routine testing of the fire alarm system.
Open Register / logPortable Tool Register
A portable tool register lists hand-held and power tools, recording each tool, who holds it and its inspection or test status.
Open Register / logAsset Register
An asset register lists the assets a business owns or controls, with key details used to track, locate and manage them.
Open Register / logTool Inspection Register
A tool inspection register records the periodic inspection of hand and power tools, noting each tool, its result and condition.
Open Register / logHoist and Crane Register
A hoist and crane register lists overhead cranes, hoists and similar lifting machines and tracks their thorough examinations, inspections and condition.
Open Register / logPressure Equipment Register
A pressure equipment register lists pressure systems and vessels such as compressors, receivers and boilers and tracks their examinations and condition.
Open Register / logElectrical Installation Test Register
An electrical installation test register records the periodic inspection and testing of fixed electrical installations, tracking circuits, results and remedial action.
Open Register / logExtinguisher Service Log
A fire extinguisher service log records the servicing and routine checks of portable fire extinguishers, tracking each unit, its service date and condition.
Open Register / logFirst Aid Kit Inspection Register
A first aid kit inspection register records the checks of workplace first aid kits, confirming contents are present and in date and that used items are restocked.
Open Register / logDefect Report Log
A defect report log records faults and defects reported on equipment, vehicles or premises, tracking each from report through to resolution.
Open Register / logServicing Schedule Register
A servicing schedule register sets out when each item of equipment is due for servicing and tracks whether it has been done.
Open Register / logAir Compressor Maintenance Log
An air compressor maintenance log records the servicing, checks and repairs of air compressors and their associated equipment over time.
OpenSubstance, environmental & COSHH registers
Substance, environmental and COSHH register examples.
COSHH Register
A COSHH register brings together the assessments of substances hazardous to health used in a workplace, indexing each substance to its assessment and controls.
Open Register / logAsbestos Register
An asbestos register records the location, type and condition of asbestos-containing materials known or presumed to be in a building, so they can be managed safely.
Open Register / logHazardous Substance Register
A hazardous substance register lists the substances on site that can harm health or safety, with their hazards, controls and storage.
Open Register / logWaste Transfer Register
A waste transfer register records the waste that leaves a site.
Open Register / logSpill Register
A spill register records spills and leaks of substances at work.
Open Register / logEmissions Log
An emissions log records releases to air from a site.
Open Register / logWater Quality Log
A water quality log records checks and test results for water on a site.
Open Register / logLegionella Monitoring Log
A legionella monitoring log records the checks that manage legionella risk in water systems.
Open Register / logSafety Data Sheet (SDS) Register
A safety data sheet (SDS) register indexes the safety data sheets for the substances held on site, with their version and date, so the current sheet for each product is easy to find.
Open Register / logFlammable Store Register
A flammable store register records what flammable substances are kept in a store, in what quantity, and the checks that keep the store safe.
Open Register / logGas Cylinder Register
A gas cylinder register records the compressed gas cylinders held on site.
Open Register / logFuel Storage Register
A fuel storage register records the fuel stored on site.
Open Register / logSolvent Register
A solvent register lists the solvents used on site, with their hazards, where they are used and the controls for vapour and exposure.
Open Register / logDangerous Goods Register
A dangerous goods register records goods classified as dangerous for storage or transport.
Open Register / logBiological Agent Register
A biological agent register lists the biological agents that workers could be exposed to and the controls that manage that exposure.
Open Register / logLead Exposure Register
A lead exposure register records work that could expose people to lead and the controls and monitoring that manage it.
Open Register / logSilica Exposure Register
A silica exposure register records work that generates respirable crystalline silica dust and the controls that manage exposure.
Open Register / logDust Monitoring Log
A dust monitoring log records measurements of airborne dust where workers could be exposed, so the results can be compared with limits and acted on.
Open Register / logNoise Monitoring Log
A noise monitoring log records measurements of workplace noise where hearing could be affected, so exposure can be compared with limits and managed.
Open Register / logChemical Exposure Register
A chemical exposure register records who could be exposed to hazardous substances, in what work, so exposure can be tracked and surveillance arranged.
Open Register / logAir Quality Log
An air quality log records checks of indoor or workplace air.
Open Register / logVentilation Inspection Register
A ventilation inspection register records inspections and checks of ventilation and local exhaust systems that control airborne hazards.
Open Register / logFume Extraction Register
A fume extraction register records the local exhaust ventilation that captures welding, soldering and process fume, and the checks that keep it working.
Open Register / logHazardous Waste Register
A hazardous waste register records the hazardous waste a site produces, stores and sends for disposal, with its classification and handling needs.
Open Register / logWaste Disposal Log
A waste disposal log records how waste was disposed of or recovered.
Open Register / logEffluent Discharge Log
An effluent discharge log records discharges of trade effluent or wastewater from a site and the monitoring around them.
Open Register / logDecontamination Log
A decontamination log records the cleaning and decontamination of equipment, areas or PPE after contact with hazardous substances.
Open Register / logDrum Storage Register
A drum storage register records the drums and containers of substances and waste held on site, with their contents, condition and containment.
Open Register / logEnvironmental Incident Register
An environmental incident register records events that harmed or could have harmed the environment.
Open Register / logEnvironmental Aspects Register
An environmental aspects register lists how an organisation’s activities interact with the environment and the impacts of those interactions.
Open Register / logCarbon Emissions Log
A carbon emissions log records the data used to estimate an organisation’s greenhouse gas emissions, such as fuel, energy and travel.
Open Register / logEnergy Consumption Log
An energy consumption log records the energy a site uses.
Open Register / logRefrigerant Handling Register
A refrigerant handling register records the refrigerants in cooling and refrigeration equipment, and the leak checks and handling around them.
Open Register / logDilution and Mixing Log
A dilution and mixing log records how concentrated chemicals are diluted or mixed for use, so the process is controlled and consistent.
OpenAccess, contractor & operational registers
Access, contractor and operational register/log examples.
Visitor Register
A visitor register records who comes on to a site, when they arrive and leave and who they are visiting, so the people on site are known at any time.
Open Register / logContractor Sign-In Register
A contractor sign-in register records the contractors and their workers on site each day.
Open Register / logKey Register
A key register records the keys and access devices held on a site.
Open Register / logPermit Register
A permit register lists the work permits issued on a site.
Open Register / logInduction Register
An induction register records who has completed a site or workplace induction, when and on what content, for both workers and contractors.
Open Register / logPPE Register
A PPE register records the personal protective equipment held and issued at a workplace.
Open Register / logFuel Log
A fuel log records the fuel drawn for vehicles, plant and equipment.
Open Register / logTemperature Log
A temperature log records temperature checks of fridges, freezers, stores or processes, so conditions stay within the range a workplace has set.
Open Register / logCleaning Log
A cleaning log records the cleaning carried out in an area or on equipment.
Open Register / logDelivery Register
A delivery register records deliveries arriving at a site.
Open Register / logAccess Control Register
An access control register records who has access rights to which areas or systems.
Open Register / logSite Access Register
A site access register records everyone entering and leaving a site each day.
Open Register / logGate Register
A gate register records vehicles and people passing through a site gate or barrier.
Open Register / logCar Park Register
A car park register records the vehicles permitted to use a workplace car park and any allocated spaces or permits.
Open Register / logAsset Issue Register
An asset issue register records the equipment and devices issued to workers.
Open Register / logUniform Issue Register
A uniform issue register records the workwear and uniform issued to workers.
Open Register / logLocker Register
A locker register records which workers are allocated which lockers, with keys or codes and return on leaving.
Open Register / logContractor Permit Register
A contractor permit register records the permits and authorisations granted to contractors for work on site.
Open Register / logGoods Received Register
A goods received register records the detailed check of incoming goods against the order.
Open Register / logStock Movement Register
A stock movement register records goods moving in, out and around a store or warehouse.
Open Register / logDispatch Log
A dispatch log records goods leaving a site for customers or other sites.
Open Register / logCold Storage Temperature Log
A cold storage temperature log records temperature checks of cold rooms, freezers and chilled stores against set ranges.
Open Register / logFridge Temperature Log
A fridge temperature log records temperature checks of individual fridges.
Open Register / logHandwashing Log
A handwashing log records hand-hygiene checks or station servicing in areas where hygiene matters.
Open Register / logWaste Collection Log
A waste collection log records the routine collections of waste from a site.
Open Register / logWaste Disposal Register
A waste disposal register records how waste is finally disposed of or recovered.
Open Register / logSecurity Patrol Log
A security patrol log records the patrols carried out around a site.
Open Register / logCCTV Access Register
A CCTV access register records who has viewed or obtained CCTV footage, when and why.
Open Register / logLost Property Register
A lost property register records items found or handed in on a site.
Open Register / logMail and Parcel Register
A mail and parcel register records incoming and outgoing post and parcels.
Open Register / logShift Handover Log
A shift handover log records the information passed from one shift to the next.
Open Register / logGenerator Running Log
A generator running log records the running and testing of standby or site generators.
Open Register / logFuel Delivery Register
A fuel delivery register records deliveries of fuel to a site tank.
Open Register / logContractor Induction Register
A contractor induction register records that contractors have completed the site induction before they start work, with the content and date.
OpenConnected across the knowledge graph
This topic connects to occupations, documents, hiring guides, career guides, country guides and employment law across the knowledge graph.
Forklift Operator
Role overview, responsibilities, skills and recruitment.
Open DocumentOnboarding Checklist
Purpose, required elements and common mistakes.
Open IndustryManufacturing workforce
Workforce planning for this industry.
Open Workplace safetyWarehouse Safety
Workplace safety awareness — educational only.
OpenExplore the employment knowledge graph
Move between employment law, documents, occupations, hiring guides, career guides and country guides — all one connected graph.
Employment knowledge graph
The master map of every employment cluster.
Open Employment lawEmployment law by country
How employment law works, by jurisdiction.
Open DocumentsEmployment documents
Contracts, letters and forms, explained.
Open OccupationsOccupations encyclopedia
Roles, responsibilities, skills and hiring.
Open Hiring guidesHow to hire
Employer guides to hiring each kind of worker.
Open Career guidesCareer guides
Practical, evergreen guidance for candidates.
Open Country guidesWorking in…
How work and hiring function by country.
Open For employersFor employers
How HRHelperG works for employers.
Open Request workersRequest workers
Tell us what workers you need.
Open EcosystemBusiness ecosystem
Recruitment partners, including TNT agency s.r.o.
Open CandidatesCandidate registration
Register your interest — free, no obligation.
Open Knowledge graphHR knowledge graph
The master topical map of the platform.
Open HR intelligenceHR intelligence center
The master knowledge graph of every cluster.
Open Job descriptionsJob descriptions by role
Responsibilities, skills and templates.
Open Interview questionsInterview questions by role
Behavioural and practical questions.
Open Hiring processHiring process by role
The end-to-end hiring workflow per role.
Open TemplatesHR templates
Free, printable, placeholder-based templates.
Open HR documentsHR documents center
Document guidance and structure.
Open Country HRCountry HR
How HR works in different countries.
Open StaffingStaffing & recruitment agencies
When and how to use external recruiting help.
Open EmployersEmployer services
Request hiring support and partner matching.
OpenPractical HR resources, by email
Templates, hiring insights and workforce updates. No spam — unsubscribe anytime.
Frequently asked questions
Is a register proof of compliance?
No. A register or log documents that an activity took place; it is not, by itself, proof of legal or regulatory compliance. Compliance depends on your obligations and the applicable law.
How long should a register be kept?
Retention depends on the type of record, the jurisdiction and your data-protection obligations. These pages explain the general idea only — confirm required retention with the applicable law and the official authority.
Are these official register templates?
No. They are educational explanations with simplified examples to adapt — not official templates and not legal advice.