An educational library of workplace documents — purpose, who completes them, when they are used, typical fields, common mistakes and how they connect. Linked to workplace safety, workplace training, occupations, industries and employment documents. Informational only — template examples, not legal advice or official documents; employers remain responsible and using a document does not guarantee compliance.
What a fixed electrical installation inspection record is
A fixed electrical installation inspection record documents the periodic inspection and testing of the building’s fixed wiring — distribution boards, circuits, protective devices and earthing — to support the conclusion that the installation is safe to continue in use.
This page is an educational overview with a simplified example. It is not an official template and does not itself inspect anything — inspection and testing of a fixed installation is a competent-person task under the applicable law.
Purpose
- Record the periodic inspection and testing of the fixed installation.
- Support the conclusion that the installation is safe to continue in use.
- Identify deterioration, damage or non-compliances for action.
- Set the recommended date for the next inspection.
Who completes it
- A competent person or contractor nominated by the employer.
- Someone qualified to inspect and test fixed electrical installations.
- The employer arranges the inspection and acts on the findings.
- Portable appliance testing is a separate task.
When it is used
- On the inspection cycle recommended for the installation and its use.
- After significant alteration or a change of use of the premises.
- When damage or a fault suggests the installation needs checking.
- The employer is responsible for arranging inspection on time.
Typical fields
- Installation address and the part inspected.
- Date, the competent person or firm and the next recommended date.
- Extent and any limitations of the inspection.
- Observations and any classified defects requiring action.
- An overall assessment and sign-off by the competent person.
- Example fields only — the format follows the applicable standards.
Common mistakes
- Letting the inspection cycle lapse well past the recommended date.
- Not acting on defects classified as needing urgent attention.
- Confusing fixed-installation inspection with portable appliance testing.
- Carrying out alterations without competent inspection.
Document workflow
The inspection record works with the PAT testing record for portable equipment and the building maintenance records. Defects classified as needing attention should trigger remedial work and re-inspection by a competent person.
See the related documents below for what is commonly used with and completed after a fixed electrical installation inspection record.
Retention (high level)
Inspection reports are typically kept until at least the next inspection and for a period set by the employer and any applicable rules. This page does not state a required period — confirm with the applicable law and the official authority.
Completing and sharing as a PDF
Reports are commonly issued and stored as PDFs in the building records. Exporting to PDF supports the record; it does not make the inspection official or guarantee compliance.
Employer checklist
- Arrange periodic inspection and testing by a competent person.
- Act on defects, especially those needing urgent attention.
- Use competent people for any alterations.
- Keep inspection, PAT and building maintenance records together.
Worker notes
- Report damaged sockets, fittings or signs of overheating.
- Do not interfere with the fixed electrical installation.
- Use only competent people for electrical work.
Country considerations
Requirements for inspecting fixed electrical installations, the standards and the official authority vary by country. This page is general and high-level — not a statement of any country’s law and not a guarantee of validity.
Confirm current requirements with the official authority for your country and a qualified professional.
Who is responsible
The employer is responsible for ensuring the fixed electrical installation is safe, inspected and maintained, and for compliance. This page is an educational overview with a template example; it does not constitute an inspection and does not transfer responsibility.
Export, edit and share documents
The documents, policies and templates this involves can be exported, edited, signed, stored and shared as PDFs with the HELPERG PDF Editor.
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