Evacuation Chair Inspection Record

An educational library of workplace documents — purpose, who completes them, when they are used, typical fields, common mistakes and how they connect. Linked to workplace safety, workplace training, occupations, industries and employment documents. Informational only — template examples, not legal advice or official documents; employers remain responsible and using a document does not guarantee compliance.

What an evacuation chair inspection record is

An evacuation chair inspection record confirms that each evacuation chair is in its place, accessible, undamaged and ready to use, so people who cannot use stairs unaided can be assisted to safety. It supports the arrangements set out in personal evacuation plans.

This page is an educational overview with a simplified example of what such a record usually contains. It is not an official template, not jurisdiction-specific and not legal advice — the employer decides the inspection regime and who is trained to use the chair.

Purpose

• Confirm each chair is present and accessible.
• Check it is undamaged and the belts and brakes work.
• Ensure trained people are available to use it.
• Record that the routine check was carried out.

Who completes it

• A nominated person carrying out the routine check.
• Issues reported to facilities or a supplier.
• The employer decides who checks and who is trained to operate it.
• Servicing may be a supplier or competent-person task.

When it is used

• On the routine check schedule set by the employer.
• After a chair has been used or moved.
• When a need for assisted evacuation is identified.
• Alongside the wider fire safety checks.

Typical fields

• Location and reference of each chair.
• Present, accessible and unobstructed.
• Belts, brakes, tracks and frame in good order.
• Trained users available; signage in place.
• Action taken and sign-off.
• Example fields only — adapt them to your equipment and the applicable law.

Common mistakes

• Providing chairs but training no one to use them.
• Chairs blocked, moved or buried behind storage.
• Never checking belts, brakes or condition.
• Assuming a chair removes the need for a personal plan.

Document workflow

An evacuation chair inspection record supports the personal emergency evacuation plans that rely on the chair and feeds the fire safety log book. Issues found may trigger servicing, and chair use is practised in drills.

See the related documents below for what is commonly used with an evacuation chair inspection record.

Retention (high level)

Inspection records are typically retained for a period set by the employer, often within the fire safety log book. This page does not state a period — confirm with the applicable law and the official authority.

Completing and sharing as a PDF

Inspection records are commonly completed and filed as PDFs with the fire records. Exporting to PDF supports the record; it does not make the check official or guarantee compliance.

Employer checklist

• Provide chairs where assisted evacuation may be needed.
• Train enough people to use them safely.
• Keep chairs accessible and serviceable.
• Link the arrangement to personal evacuation plans.

Worker notes

• Know where the evacuation chairs are if relevant to your area.
• Do not block or move them.
• If trained, keep your skills current and report faults.

Country considerations

Expectations for assisted evacuation equipment vary by country and type of premises, and the official authority differs. This page is general and high-level — not a statement of any country’s law and not a guarantee of validity.

Confirm current requirements with the official authority for your country and a qualified professional.

Who is responsible

The employer is responsible for assisted-evacuation arrangements and for compliance. This page is an educational overview with a template example; it does not determine your equipment or training and does not transfer responsibility.