An educational library of workplace documents — purpose, who completes them, when they are used, typical fields, common mistakes and how they connect. Linked to workplace safety, workplace training, occupations, industries and employment documents. Informational only — template examples, not legal advice or official documents; employers remain responsible and using a document does not guarantee compliance.
What a PEEP is
A personal emergency evacuation plan is an individual plan for a person who may not be able to evacuate unaided — for example because of mobility, sensory, cognitive or temporary needs. It describes the assistance, route and equipment that will get that person to safety.
This page is an educational overview with a simplified example of what such a plan usually contains. It is not an official template, not jurisdiction-specific and not legal advice — it involves personal data and must be handled sensitively.
Purpose
- Plan how a specific person will evacuate safely.
- Identify the assistance, route and any equipment needed.
- Name who will help and how they will be alerted.
- Give the individual and their helpers confidence in the arrangement.
Who prepares it
- The employer or a nominated person, together with the individual concerned.
- With input from those who would provide assistance.
- Agreed with the individual and reviewed when their needs change.
- It is the employer’s responsibility to make suitable arrangements and protect the data.
When it is used
- Prepared when a need is identified — at induction or when circumstances change.
- Followed during an actual evacuation or drill.
- Reviewed when the person’s needs, role or location change.
- Updated for temporary needs, such as after an injury.
Typical contents
- The individual and their usual location.
- The assistance needed and how the alarm reaches them.
- The agreed route, refuge and any equipment.
- Named helpers and how they are summoned.
- Review date and the individual’s agreement.
- Example contents only — adapt them sensitively to the person and the applicable law.
Common mistakes
- Assuming the standard plan works for everyone.
- Naming helpers who are not always present or briefed.
- Not reviewing it when the person’s needs change.
- Sharing sensitive details more widely than necessary.
Document workflow
A PEEP supports the general emergency evacuation plan for individuals who need more than the standard arrangements, and it draws on the individual’s input and any first aid needs assessment. It is tested during drills recorded on the fire drill record and reviewed when circumstances change.
See the related documents below for what is commonly used with a PEEP.
Retention (high level)
A PEEP contains personal data and is generally kept only while relevant — typically while the person is at the location — and then securely disposed of, in line with data-protection duties. This page does not state a period — confirm with the applicable law and the official authority.
Completing and sharing as a PDF
PEEPs are often agreed and stored as PDFs with restricted access because of the personal data they contain. Exporting to PDF supports the record; it does not make the plan official or guarantee compliance.
Employer checklist
- Identify who may need a PEEP and prepare one with them.
- Make sure named helpers are present and briefed.
- Test the arrangement and review it when needs change.
- Protect the personal data and share only what is necessary.
Worker notes
- Tell your employer if you may need assistance to evacuate.
- Help shape your own plan and check it works for you.
- Let your employer know when your needs change.
Country considerations
Duties to make individual evacuation arrangements and to protect personal data vary by country, and the official authority differs. This page is general and high-level — not a statement of any country’s law and not legal advice.
Confirm your duties with the official authority for your country and a qualified professional.
Who is responsible
The employer is responsible for making suitable individual evacuation arrangements, protecting the data and compliance. This page is an educational overview with a template example; it does not determine what your plan must contain and does not transfer responsibility.
Export, edit and share documents
The documents, policies and templates this involves can be exported, edited, signed, stored and shared as PDFs with the HELPERG PDF Editor.
Free, printable HR & employment resources
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