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What an office junior does
An office junior is an entry-level position that supports the wider office with everyday tasks such as filing, handling post, basic data entry and helping colleagues. It is often a first step into office work.
The role is about learning and reliability: taking on practical tasks, picking up office routines and showing willingness. It can open a path into administration, customer service or other office careers.
Core responsibilities
- Filing, scanning and organising documents.
- Sorting and distributing post and deliveries.
- Carrying out basic data entry and record updates.
- Answering simple queries and supporting colleagues.
- Helping prepare meeting rooms and materials.
- Running office errands and keeping areas tidy.
Skills and qualities
- A willing, helpful and eager-to-learn attitude.
- Reliability and good timekeeping.
- Basic organisation and attention to detail.
- Clear, polite communication.
- Comfort with basic office software.
- A flexible, positive approach to varied tasks.
Typical employers and settings
- Small and medium-sized businesses across sectors.
- Professional-services, finance and legal firms.
- Public-sector, education and charity offices.
- Larger organisations with administrative teams.
- Employers offering apprenticeships or trainee schemes.
How the role is recruited
- Roles are filled directly or through agencies and apprenticeship schemes.
- A short CV or simple application is usually enough to apply.
- Screening focuses on attitude, reliability and right to work.
- Interviews are friendly and look for willingness and potential.
- Onboarding covers office routines, systems and basic tasks.
Documents involved
- A job advert and a clear job description.
- An employment or apprenticeship agreement.
- An offer letter confirming role, hours and start date.
- Right-to-work and identity checks as required.
- An onboarding checklist covering routines and systems.
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