Educational guidance on registers and logs — what each records, who maintains it, what it typically contains and how long it is generally kept. Informational only — template examples, not official documents or legal advice; a register documents activity, it does not by itself prove compliance, and employers remain responsible.
What a fuel storage register is
A fuel storage register lists the fuels held on site — diesel, petrol, oils and similar — with their tanks or containers, bunding and the routine checks, so storage stays safe and the risk of leaks to ground or water is controlled.
This page is an educational overview with a simplified example. It is not an official template, not jurisdiction-specific and not legal advice — fuel storage, bunding and pollution-prevention rules vary by country.
Purpose
- Record the fuels stored, their tanks and quantities.
- Capture bunding and secondary containment.
- Track routine checks for leaks, damage and water ingress.
- Support fire and pollution-prevention controls.
Who maintains it
- A facilities, environmental or site lead keeps it current.
- Tank checks and deliveries are recorded as they happen.
- It is reviewed within the organisation’s own process.
- The employer decides who maintains it and how it is controlled.
When it is used
- When fuel is delivered, drawn down or a tank is changed.
- During routine checks for leaks and bund integrity.
- During fire and environmental inspections.
- After any spill or suspected leak.
Typical fields
- Fuel type and the tank or container identifier.
- Capacity, typical quantity and location.
- Bund or secondary containment and its condition.
- Routine check date, findings and sign-off.
- Any leak, spill or remedial action.
- Example columns only — adapt to your storage and the applicable law.
Common mistakes
- No or inadequate secondary containment under a tank.
- Letting bunds fill with rainwater, reducing their capacity.
- Missing slow leaks that contaminate ground or water.
- Storing fuel near ignition sources or drains.
Document workflow
A fuel storage register links storage with pollution prevention: fuels are listed and assessed, stored and checked here, and a spill or leak feeds the spill register and environmental-incident records completed afterwards. It overlaps with the flammable store and maintenance records.
See the related documents below for what is commonly used with and completed after a fuel storage entry.
Retention (high level)
A fuel storage register is generally kept current while fuel is stored, with older records retained in line with the employer’s obligations. This page does not state a required period — confirm with the applicable law and the official authority.
Completing and sharing as a PDF
The register and check records are often exported to PDF for inspections. Exporting to PDF supports the record; it does not make it official or prove compliance.
Employer checklist
- Provide suitable secondary containment for fuel tanks.
- Keep bunds clear and check for leaks and water ingress.
- Store fuel away from drains and ignition sources.
- Record checks and act on any leak or spill promptly.
Worker notes
- Report damp patches, smells or stains near fuel storage.
- Do not overfill tanks or containers.
- Use drip trays and follow the refuelling procedure.
Country considerations
Fuel storage, bunding and pollution-prevention rules vary by country and fuel type, and the official authority differs. This page is general and high-level — not a statement of any country’s law and not legal advice.
Confirm current requirements with the official authority for your country and a qualified professional.
Who is responsible
The employer is responsible for safe fuel storage, preventing pollution and for compliance. This page is an educational overview with a template example; it does not make a workplace compliant and does not transfer responsibility.
Export, edit and share documents
The documents, policies and templates this involves can be exported, edited, signed, stored and shared as PDFs with the HELPERG PDF Editor.
Free, printable HR & employment resources
Practical, ungated resources to put this into action — no signup.