Delivery Receipt Form

An educational library of workplace documents — purpose, who completes them, when they are used, typical fields, common mistakes and how they connect. Linked to workplace safety, workplace training, occupations, industries and employment documents. Informational only — template examples, not legal advice or official documents; employers remain responsible and using a document does not guarantee compliance.

What a delivery receipt form is

A delivery receipt form is the record made when goods are received. It confirms what was delivered against the order, notes the condition of the goods and any shortages or damage, and records who accepted the delivery.

This page is an educational overview with a simplified example. It is not an official template and not jurisdiction-specific — the employer decides how deliveries are checked and recorded.

Purpose

• Record what was delivered and check it against the order.
• Note the condition and any shortages or damage.
• Record who accepted the delivery and when.
• Support stock control and any follow-up with the supplier.

Who completes it

• The person receiving the goods, often in stores or at the gate.
• A supervisor may review discrepancies.
• The employer decides the receiving process.
• It is the employer’s responsibility to control goods in.

When it is used

• On receipt of a delivery.
• When goods are checked against the order or note.
• When a shortage, damage or discrepancy is found.

Typical fields

• Supplier, delivery note or order reference and date.
• Items and quantities received.
• Condition, and any shortage or damage noted.
• Where the goods were placed.
• Name and signature of the person receiving.
• Example fields only — adapt to your process and the applicable law.

Common mistakes

• Signing for a delivery without checking it.
• Not noting damage or shortage at the point of receipt.
• No clear place for goods, so they go astray.
• Not following up discrepancies with the supplier.

Document workflow

A delivery receipt form connects to the operational flow: deliveries may be noted in the daily site diary, materials received support a work order or job card, and damaged or hazardous goods may prompt a near miss or safety check. It is the document that brings goods under control on arrival.

See the related documents below for what is commonly used with a delivery receipt.

Retention (high level)

Delivery records are usually kept for a period set by the employer so receipts and discrepancies can be traced. This page does not state a required period — confirm with the applicable law and the official authority.

Completing and sharing as a PDF

Delivery receipts are often stored as PDFs with the order records. Exporting to PDF supports the record; it does not make the receipt official or guarantee compliance.

Employer checklist

• Set a clear receiving and checking process.
• Require goods to be checked before they are signed for.
• Make sure damage and shortages are noted and followed up.
• Give received goods a clear place to go.

Worker notes

• Check the delivery against the order before signing.
• Note any damage or shortage at the point of receipt.
• Put goods in the right place and flag anything hazardous.

Country considerations

Expectations around goods receipt and record-keeping differ by country, sector and contract, and the official authority is different in each. This page is general and high-level — not a statement of any country’s law and not legal advice.

Confirm current requirements with the official authority for your country and a qualified professional.

Who is responsible

The employer is responsible for controlling goods received and for compliance. This page is an educational overview with a template example; it does not determine what your receipt must contain and does not transfer responsibility.