Redundancy Notice

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What a redundancy notice is

A redundancy notice is a written document telling an employee that their position is no longer required, usually because of restructuring, closure or a change in business needs. It is about the role rather than the individual’s performance.

Its purpose is to confirm the decision clearly, explain why the role is affected, and set out the timeline and arrangements. It supports a fair, transparent process and gives the employee a documented reference point.

When a redundancy notice is used

• When a role is no longer required due to restructuring or reorganisation.
• When a site, function or product line is being closed or reduced.
• When changing business needs reduce the headcount for a type of work.
• After any required consultation has taken place.
• When a clear written record of the redundancy and its terms is needed.

What a redundancy notice should include

• The employee’s name, role and the date the notice is issued.
• A clear statement that the role is being made redundant.
• The business reason for the redundancy, stated factually.
• Reference to any consultation or selection process that took place.
• The effective date and any applicable notice arrangements.
• Information about support, alternatives or next steps where relevant.
• Any right to appeal or to raise concerns, where applicable.
• Space for signatures and acknowledgement of receipt.

Common mistakes

• Framing redundancy as a performance issue rather than a role decision.
• Skipping consultation steps that a fair process or local rules expect.
• Being vague about the business reason or the selection approach.
• Omitting the effective date or notice arrangements.
• Failing to mention available support or any alternatives considered.
• Not keeping a dated, acknowledged copy of the notice.

Good practice

• Keep the message focused on the role and the business reason.
• Follow any required consultation and selection steps before issuing.
• Explain the timeline, arrangements and support clearly and calmly.
• Offer a point of contact for questions during a difficult time.
• Store a signed copy securely and apply the process consistently.