There is a fuller version of this template. See the complete, printable job offer letter template with overview, when-to-use, key elements and best practices.
What an offer letter does
An offer letter summarises the essentials of a role so both sides share the same understanding before a formal contract. It is not a substitute for an employment contract or local legal requirements.
Informational only — not legal advice. Employment and HR rules vary by country, region and industry. Treat this as a starting point, review official sources, and have qualified HR or legal professionals review anything before use.
Template
[Company name]
[Company address]
[Date]
Dear [Candidate name],
We are pleased to offer you the position of [Job title] at [Company name].
• Position: [Job title], reporting to [Manager / role]
• Start date: [Start date]
• Location / working arrangement: [Office / hybrid / remote]
• Compensation: [Amount and frequency]
• Working hours: [Hours / schedule]
• Probationary period: [If applicable]
This offer is subject to [any conditions, e.g. references / right to work].
Full terms will be set out in your employment contract.
Please confirm acceptance by [response date].
We look forward to welcoming you to the team.
Sincerely,
[Name, title]
[Company name]
How to use it
- Replace every [bracketed] field; remove anything that does not apply.
- Keep the language plain and consistent with the role you described and discussed.
- Confirm local requirements and have HR or a qualified professional review before sending.
- Send alongside, not instead of, a proper employment contract.
This pairs naturally with the recruitment process guide and the onboarding checklist.