Part of the HR templates hub. It is free, printable and placeholder-based — read it here, copy the block, or use the print/save-as-PDF button. For the wider practice, see the related employer-operations guides and the HR metrics it supports.
Template overview
The template captures the basics (candidate, role, interviewer), a rating against each agreed criterion with space for evidence, an overall recommendation, and a note of next steps. Define your criteria once and reuse them across candidates for the same role.
When to use it
- Right after an interview, while detail is fresh.
- Standardising how interviewers assess candidates for a role.
- Comparing several candidates on the same basis before deciding.
Who it is for
- Hiring managers and interviewers recording an assessment.
- Recruiters consolidating panel feedback.
- Teams who want consistent, defensible hiring decisions.
Template structure
- Details — candidate, role, interviewer and date.
- Criteria — each capability the role needs.
- Rating and evidence — a score plus the specific example behind it.
- Overall recommendation — advance, hold or decline.
- Next steps — what happens after this stage.
Printable template
Copy the block below and replace every [bracketed] placeholder. It contains no real names or data — adapt every part to your situation.
Example (placeholder version)
An illustrative version using placeholders only — it shows the kind of content each part holds, with no real employee or company data.
Customisation guidance
- Agree the criteria with the panel before interviews so everyone scores the same things.
- Require an evidence note for each rating — a number alone is not a decision.
- Keep the rating scale simple and define what each level means.
- Use the same template for every candidate in a role to keep comparisons fair.
Common mistakes
- Scoring on gut feel without recording evidence.
- Letting interviewers use different criteria for the same role.
- Filling it in days later, when memory has faded.
- Treating one strong answer as an overall verdict.
Create a professional CV
Hiring for a role like this? Candidates can create and update a clean, well-structured resume with the HELPERG CV Builder — useful to share with applicants who need to refresh their CV before applying.
Export, edit and share documents
Once you have filled in this template, you can export, edit, sign, store and share it as a PDF with the HELPERG PDF Editor — handy for sending a finished document or keeping a clean record.
Free, printable HR resources
Every template here is free and ungated. Grab the matching downloadable checklists too — no signup.