Workforce cost & capacity tools
Ten free, browser-based calculators for sizing the workforce: capacity, demand, hiring volume, recruitment budget, scaling, growth and risk. Each gives a clear estimate from the figures you enter — no signup, no benchmarks, no fabricated data. Nothing you type is sent, saved or tracked.
Choose a calculator
Capacity & demand
Size the work and the people it needs.
Workforce Capacity Planner
Estimate how much productive capacity your workforce has for a period from headcount, productive hours and expected leave.
Open Workforce toolStaffing Needs Calculator
Estimate how many workers a known workload needs, given productive hours per worker and a realistic utilisation target.
Open Workforce toolWorkforce Demand Planner
Translate a volume of output into the labour hours and workers it requires, from the time each unit takes and productive hours per worker.
OpenHiring & recruitment
Plan hiring volume, budget and recruiting capacity.
Hiring Volume Planner
Work out how many hires a period really needs.
Open Workforce toolRecruitment Budget Planner
Build a transparent recruitment budget from planned hires, an average cost per hire and any fixed overhead.
Open Workforce toolRecruitment Resource Planner
Estimate how much recruiting capacity a hiring plan needs, from the volume of hires and how many each recruiter can realistically deliver.
OpenGrowth & scaling
Project and distribute headcount over time.
Workforce Scaling Calculator
Project where headcount lands for a period from your current size and a target growth rate, up or down.
Open Workforce toolWorkforce Growth Planner
Project headcount across several periods when growth compounds, from a starting size and a per-period rate.
Open Workforce toolHeadcount Allocation Planner
Split a total headcount across a focus area and the rest, and see an even per-team distribution.
OpenWorkforce risk
Quantify and prioritise workforce exposure.
Explore the HR platform
The employer and partner sides, plus the wider HR platform.
Employer services
Request hiring support across Europe.
Open WorkforceWorkforce solutions
Industry sourcing and hiring support.
Open PartnersRecruitment partner network
The agency side of the platform.
Open EconomicsWorkforce economics
Plan hiring cost and capacity.
Open PlanningWorkforce planning
Size and time your hiring.
Open MetricsHR metrics
The metrics behind the numbers.
Open AnalyticsPeople analytics
Measure the workforce.
Open IntelligenceHR intelligence center
The master knowledge graph.
Open ResourcesHiring resources
Free printable planning packs.
Open CalculatorsHR calculators
Free, private HR calculators.
Open MarketplaceResource marketplace
Every free HR resource in one catalog.
Open DownloadsFree downloads
Printable templates and checklists.
OpenPractical HR resources, by email
Templates, hiring insights and workforce updates. No spam — unsubscribe anytime.
Frequently asked questions
What are the workforce cost and capacity tools?
A set of free, browser-based calculators for sizing workforce capacity, demand, hiring volume, recruitment budget, scaling and risk. Each gives a deterministic estimate from the figures you enter — no benchmarks, no fabricated data.
Are the tools really free and private?
Yes. They run entirely in your browser with no signup; nothing you type is sent, saved or tracked.
Do they give exact answers?
They give precise arithmetic from your inputs, but the inputs (utilisation, attrition, cost per hire, probabilities) are estimates — so treat the outputs as planning ranges and test a high and low figure.
Can these tools replace professional advice?
No. They support planning conversations. For employment, tax, immigration or legal questions, consult a qualified professional.
How do I get hiring support after planning?
Use the employer services hub to tell us your roles, locations, volume and timing. HR helper group is a matching platform that connects you with recruitment and staffing partners — free and with no obligation.