Job Offer Letter Template

A job offer letter sets shared expectations between an employer and a candidate. This page explains what it is for, what it should contain, and gives a clean printable starting point.

Template overview

The letter summarises the agreed essentials — role, start date, working arrangement and compensation — and points to the formal employment contract that follows. It is informational and is not itself a contract.

When to use it

• You have selected a candidate and want to confirm the offer in writing.
• You need a clear record of the key terms before the formal contract.
• You want to reduce misunderstandings about role, pay or start date.

Key elements

• Position title and reporting line
• Start date and working arrangement (on-site / hybrid / remote)
• Compensation amount and frequency
• Working hours and any probationary period
• Conditions of the offer (e.g. references, right to work)
• A clear acceptance method and response date

Best practices

• Keep language plain and consistent with what was discussed.
• Separate the offer summary from the formal contract.
• State conditions clearly and avoid implied promises.
• Confirm jurisdiction-specific requirements before sending.
• Have HR or a qualified professional review it.

Printable template

Copy the block below and replace every [bracketed] placeholder. It is intentionally neutral so you can adapt it to your organisation and jurisdiction.